We highly recommend SendGrid as an email solution. The solution is flexible, provides valuable feedback, and can be upgraded to use a dedicated IP or domain authentication.
Some email services may reject emails where the sender's domain doesn't match the organization's domain (for example, a volunteer with a gmail address uses the Send Group Email option). So, we recommend that a SPoC set up the proxy email feature. This sets standard From email addresses but still allows all replies to go to the original sender's email address.
There are two places this should be configured if your SMTP provider requires outgoing email to be from your domain. For each of the two following applications, you will set two values:
Platform — Edit the Domain record in the platform updating the Email Domain and Email Proxy From Address fields. Changes take place immediately and handles any new Messages created in the platform at the time they are sent.
Portal — Edit the Configuration Settings in the platform (Administration > Configuration Settings) and update the PORTAL,EmailDomain and PORTAL,EmailProxyFrom settings. You must use the Portal Admin page for the Configuration Settings to take effect immediately in the Portal.
When email is created and the From email address is not in the specified domains, the email is sent from the proxy email address instead. The original email address is moved to the Reply To. This means outgoing email will come from your domain rather than a third-party domain.
Watch What You Send
There are some rules of thumb for avoiding the SPAM Bucket:
Implement Email Security
There are some things that just have to be set up and secured. Email security is one of them. There are several technologies that can help ensure the security of your email, domain, and sending infrastructure.
Make sure the following email addresses exist in your domain. They can all point to the same mailbox, but some ISPs and SPAM tools test against these.